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Group travel made simple

Making travel plans for groups of 10+ people is no easy feat. Wouldn’t it be helpful to have a partner by your side every step of the way?

At Exoticca, a dedicated team works directly with TAs on group reservations. That means you’ll have one easy point of contact for anything that could arise in planning–not to mention deposits (as low as $250 per person) and more flexibility. We always provide options for flights, group size, extensions or combinations… just ask!

Why work with Exoticca?

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Maximize your commission

Earn commission on every cent of spend: at Exoticca, all components including flights, optional add-ons, taxes, and fuel surcharges count towards the reservation total.

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Industry-leading perks

When you book with Exoticca, you’ll earn 1 TCC for every 20 passengers, and groups between 10 and 19 passengers earn a 50% TC discount.

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Dedicated group specialists

Work with a single agent across the entire booking journey for a seamless experience. Our team is experienced and dedicated exclusively to group travel!

Destinations everyone can agree on

Exoticca offers itineraries in more than 60 countries and every inhabited continent. We don’t create custom trips, but our resident experts have crafted a variety of flexible experiences to appeal to all tastes. Safari or beach, escorted or independent, we’ve got you covered. Plus, premium care travel insurance is included on all our trips.

Customizable Flight Options

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Land Only

No international flights included. Internal flights are included.

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Website Flight Finder

Flights booked as individuals. Pax info will be required, plus 60% payment to reserve. Up to 9 pax per PNR. Prices from offers. We cannot guarantee the same price for all, nor that they will fly together.

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Group AirFare

More value as Private Policy advantages will apply. Guarantee of all participants flying together. No names required to confirm availability

Group travel policy

Payments for private group tours with Group Air or Land Only

Day 1Receive the quote
Day 7Accept the quote
Days 7 - 45Your group’s price is now locked in (no deposit necessary yet)
Day 451st payment due ($250 per passenger non-refundable)
120 days prior to travelFinal payment due
Travel dayGet your group excited for the trip of a lifetime!

Ready? Let's get booking!

FAQs

What are the differences between a private and a shared group?

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  1. Private tours do not mix with our regular customers. The group will be exclusively for the people booking with an advisor. Shared groups are mixed with other Exoticca customers and we cannot guarantee that more than 9 pax will fly together.
  2. Private groups can have customized departures, while shared group bookings are created in Exoticca’s regular departures.
  3. Private groups have a lower initial deposit, whereas shared groups have the usual 60% deposit at booking date.
  4. Private groups have 30 days to market the group without any deposit and names do not have to be confirmed until 120 days before departure. Shared groups require immediate deposit and names.
  5. Private Groups have specific T&Cs (for example free cancellation until 120 days prior to departure), shared groups have the standard Exoticca T&Cs.

Why is there a price difference between private groups and your website?

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The primary reason for any variance in pricing is that a group tour is designed as a private experience for 10-20 people, whereas our open group tours typically accommodate a larger group of 30-35 individuals. The tailored experience and smaller group size naturally come with different pricing considerations. The second factor to consider is the group’s flight arrangements. The prices you see on our website for two passengers are based on readily available flight options. However, when we coordinate a flight for a group of 10 passengers to travel together, the average fare per passenger tends to be higher since we have to use different seat classes due to the group size. If your passengers are open to the idea they can opt for a "land-only" trip and utilize the flight selector on our landing page to choose the flight that best suits their individual needs when making their booking. It's important to note that in this scenario, a 60% deposit of the total cost is required as flights will be arranged as soon as they become available.

How much is the deposit for groups and how does payment work?

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  • Shared Groups and Private Groups with Website Flight Finder: 60% down payment, regular booking T&Cs will apply.
  • Private Group Payment Structure:
    1. $250 Deposit due within 45 days after receiving the quote.
    2. Final payment is due 120 before departure ($250 per PAX will be deducted from the total amount due).

Are the optional experiences available to the group as well?

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Yes, we can create the full itinerary in private conditions and as a shared group too. You can see availability on the website.

What happens if I need to resize my group?

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Exoticca may need to review and revise the quote given the new number of people in the group. Please be in touch with our groups department.

Do you assist with itinerary details to provide all group members?

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Yes. Exoticca provides the complete itinerary, including activities details and extra activities available.

Website flight finder includes which class of air ticket?

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For private groups, flight prices shown on our website reflect economy class tickets with an included checked bag.

Can my group do extra nights at the destination?

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You may add nights on at the end of the itinerary, but not before it begins or during the itinerary in any one city or locale. The itinerary cannot be modified mid-trip.

Why do certain itineraries cost more than another?

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Each itinerary price varies based on differences in experiences, categories, activities, dates, and number of pax.

Do I have a maximum of people for a group?

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No, we only require a minimum of at least 10 people. However, keep in mind that a maximum number of people might be determined by the destination’s availability.

Does the TA discount apply to group bookings?

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No, the TA discount cannot be applied to group bookings. However, we do have other offerings in place, such as 1 TCC for every 20 passengers.

Booking group terms & conditions

These policies apply only for US/CA/UK market. To know more about the policies that apply to other markets, please contact the Group Booking department

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